Now that you have acquired Office 365 and you are ready to get the most out of it, you are presented with the reality that it’s way too complicated to customize without professional training. It can be overwhelming to navigate with this powerful platform that you sometimes think of not using it at all. To make the most out of it, you can either put months and months of professional training in learning on your own, or you can hire a Microsoft, SharePoint consultant. If you are starting to contemplate the above, here are the following reasons why you should use Microsoft SharePoint in your business.
1. Always remember that SharePoint is not dropbox
The Microsoft SharePoint platform (part of MS Office 365)is nowhere near Dropbox. Do not think of it as just a file-sharing site. The main purpose of Dropbox is to store and share files on any devices while the Microsoft SharePoint is already an ecosystem that helps in solving various process issues in a company. It also helps in enhancing the collaboration within your system, not just storage for all your files and documents. Microsoft SharePoint has been in use for over ten years now and for most people it may be too complex system to learn on their own, but once you have the environment built and customized, you will realize it is an extremely powerful to that will cut costs and streamline your company.
2. SharePoint is On-premise AND Online (cloud based) solution for all businesses
Another misconception that you should avoid thinking is that Microsoft SharePoint is only for small businesses. Since it was introduced into the market way back in 2001, it is considered as just an on-premise solution to all types of businesses, most of them are large-scale organizations. In 2011, the Microsoft bundled the SharePoint to the Office 365 cloud offering, and now small businesses and even non-profit organizations can afford it.
What you must keep in mind, is that SharePoint is not a plug and play solution. Once you have started using it, you must incorporate it into your system and introduce it to your employees. It may take some time to integrate into staff daily workflow, but when it is fully implemented, the company efficiency success that comes from it is endless.
3. SharePoint requires structured use
The Microsoft SharePoint is not just simply transferring your files, sharing the URL to your workers, and hoping that it would work for you. Always remember that it will require your full-time attention. SharePoint can be as simple as a file folder or as complex as an airplane. You need to get to know the complicated machinery before you are ready to fly. When you first navigate this tool, you might think it doesn’t make sense, and it’s too hard to use. It is at first glance. That’s why you must invest your time in studying and optimizing the tool. Or, as what we’ve mentioned above, you can hire a Microsoft SharePoint consultant who specializes in using this tool properly and help you improve your business, saving you from lots of headaches later on.
4. It requires a long-term strategy
One wrong move in SharePoint and you can ruin your environment. Hence, it is important that you develop a long-term strategy before anything else. In that way, you can rest assured that the tool can help you grow your business. Start from the scratch by learning all necessary information such as metadata configuration, permissions setup, external sharing, site navigation and the like. It will help you a lot in the long run.
Consider the factors above when it comes to Microsoft SharePoint. It could make or break your company’s strategy. If you want to experience the benefits that it can offer, you can hire a Microsoft SharePoint consultant instead. Inquire now!